Administrative and Legal Assistant

About the role

This full‑time, on‑site position supports daily office operations for a construction‑focused business in Kingston. The Administrative and Legal Assistant handles correspondence, records, meeting scheduling, and documentation while also assisting with basic legal tasks such as contract preparation and compliance tracking.

Key responsibilities

• Manage incoming and outgoing correspondence and maintain organized physical and digital files.
• Schedule meetings, coordinate calendars for project managers, vendors and clients.
• Prepare, format and file contracts, legal documents and compliance records under supervision.
• Track project documentation and ensure timely follow‑up with internal and external stakeholders.
• Support data entry, document management and other office‑administrative duties.

Required profile

• Strong administrative background with experience in document management and scheduling.
• Basic exposure to legal administration, such as contract assistance and compliance tracking.
• Excellent attention to detail and ability to handle confidential information.
• Ability to prioritize multiple tasks in a fast‑paced construction environment.

Required skills

• Proficiency with word processing software.
• Proficiency with spreadsheet applications.
• Effective use of email and document management systems.