Temporary Administrator (Level 4) – Western Campus

About the role

The Caribbean Maritime University seeks a Temporary Administrator (Level 4) to provide confidential administrative and secretarial support to the Western Campus. The role involves coordinating activities with the Director’s office and ensuring smooth, efficient operations within a fast‑paced academic environment.

Key responsibilities

• Maintain and safeguard classified and confidential documents, both electronic and physical.
• Compile, record, and submit examination‑related documents within established deadlines.
• Manage inbound calls and visitors, prioritize matters, and route communications appropriately.
• Prepare, proofread, and distribute correspondence, memoranda, agendas, and meeting minutes.
• Serve as Recording Secretary for meetings, producing accurate minutes and follow‑up actions.
• Coordinate with ministries, agencies, and private‑sector entities to arrange meetings and other campus business.
• Monitor deadlines, track action items, and ensure timely completion in collaboration with relevant stakeholders.
• Maintain inventory of office supplies and ensure adequate stock levels.

Required profile

• Bachelor’s degree in Administrative Management or equivalent.
• Certificate in Secretarial Training or equivalent.
• Minimum three (3) years of administrative or related experience.
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Word).

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word