Associate Office Manager

About the role

The Associate Office Manager provides high‑level executive, administrative and protocol support to the Secretary‑General of the International Seabed Authority, ensuring smooth operation of the Executive Office in Kingston, Jamaica.

Key responsibilities

• Manage the Secretary‑General’s calendar, arrange meetings, official functions and travel, and prepare briefing materials.
• Serve as Ex‑Officio Secretary to the Senior Management Group, handling agenda preparation, minute‑taking and follow‑up.
• Provide protocol advice to Permanent Missions, coordinate diplomatic visits, and maintain the ISA Blue Book and Order of Precedence.
• Oversee secretarial services, executive correspondence, and confidential file management within the Executive Office.

Required profile

• Advanced university degree (Master’s) in Business Administration, Public Administration, International Relations, Management, Law or related field (or Bachelor’s with additional experience).
• Minimum two years of progressively responsible experience in executive office management, administration or protocol, preferably in an international or intergovernmental organization.
• Strong organizational, communication and time‑management skills, with ability to handle confidential information.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with digital communication tools and executive‑level coordination systems.