Senior Executive Assistant – Fintech & Crypto

About the role

We are seeking a proactive Senior Executive Assistant to support the Founder and COO of a fast‑growing fintech and cryptocurrency company. This remote position requires a high‑trust partner who can anticipate needs, manage complex schedules, and ensure seamless daily operations.

Key responsibilities

• Provide daily administrative support, anticipating requirements before they arise.
• Manage and coordinate complex calendars, schedule internal and external meetings, and resolve conflicts.
• Organize meeting logistics, including virtual links, materials, and attendee communications.
• Prepare executives for meetings by monitoring schedules and sending reminders.
• Draft, format, proofread, and organize correspondence, presentations, and reports.
• Maintain organized electronic files and executive documentation.
• Coordinate domestic and international travel, creating detailed itineraries and handling changes.
• Process expense reports, receipt organization, reimbursements, and corporate card reconciliation.
• Prepare agendas, take notes, track action items, and follow up until closure.
• Liaise with multiple departments, external partners, vendors, and stakeholders.
• Support special projects and administrative initiatives as assigned.

Required profile

• 2–5 years of experience in executive support, administrative, or office coordination roles.
• Exceptional attention to detail and ability to handle confidential information with discretion.
• Strong organizational and multitasking skills in a fast‑paced environment.
• Proactive mindset with the ability to anticipate needs and act independently.

Required skills

• Advanced proficiency in calendar and email management.
• Experience with travel booking and expense reporting processes.
• Excellent written communication and document formatting abilities.

What we offer

• Competitive compensation.
• 100 % remote work arrangement.
• Opportunity to work closely with senior leadership in an innovative fintech and crypto environment.