Client Services & Administrative Assistant

About the role

Xentara Limited is looking for a highly organized, proactive, and dependable individual to support day‑to‑day client coordination, internal activities, and marketing deliverables. This junior, entry‑level position is ideal for a university student, recent graduate, or early‑career professional seeking practical experience in marketing, consulting, and business administration.

Key responsibilities

• Communicate with clients via email, WhatsApp, and phone to schedule meetings, gather approvals, and follow up on deliverables.
• Assist in planning and logistics for content shoots, coordinating talent, photographers, videographers, and locations.
• Attend selected internal and client meetings, take accurate notes, and distribute summaries with action items.
• Maintain and monitor client deliverable trackers, flag overdue items, and ensure timely submission for client review.
• Post approved content to client social media accounts, schedule posts, and assist with basic advertising campaign reporting.
• Manage calendars for meetings, shoots, campaign launches, and reporting dates, sending reminders to avoid conflicts.
• Support photo and video shoots by preparing equipment, props, and location details, and help organize content files after production.

Required profile

• Highly organized and detail‑oriented with strong follow‑up skills.
• Proactive and dependable, able to work independently and as part of a team.
• Excellent written and verbal communication for client and internal interactions.
• Suitable for a university student, recent graduate, or early‑career professional.

Required skills

• Proficiency with email platforms (e.g., Outlook) and messaging apps such as WhatsApp.
• Basic familiarity with social media platforms (e.g., Facebook, Instagram, LinkedIn) for content posting and scheduling.