Legal Secretary / Paralegal – Real Estate & Litigation

About the role

A Kingston‑based law practice is seeking a Legal Secretary / Paralegal to support its real‑estate and civil‑litigation teams. The role involves providing administrative and paralegal assistance to attorneys, ensuring efficient case management and timely court filings. The successful candidate will act as a key liaison between lawyers, clients, courts and other stakeholders.

Key responsibilities

• Provide administrative and paralegal support for real‑estate transactions and civil‑litigation matters.
• Prepare, format and file court documents, pleadings, simple affidavits and correspondence.
• Organise legal briefs, bundles, notices and supporting documentation.
• Maintain accurate physical and electronic case files and matter diaries.
• Coordinate court filings, service of documents and monitor deadlines.
• Liaise professionally with clients, courts, process servers and other parties.
• Assist with property‑related documentation and conveyancing files.
• Conduct basic legal research and retrieve relevant documents.

Required profile

• Minimum three (3) years’ experience in a similar role within a law firm.
• Demonstrated experience supporting litigation matters and/or real‑property transactions.
• Strong proficiency in Microsoft Office Suite, especially Word and Outlook.
• Familiarity with legal case‑management or document‑management systems.
• Excellent organisational, document‑management and time‑management skills.
• Professionalism, discretion and reliability in handling confidential matters.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Office Suite
• Legal case‑management systems
• Document‑management systems