Senior Secretary (Level 4)

About the role

The Real Estate Board of Jamaica is recruiting a Senior Secretary (Level 4) for a three-year contract to support the upcoming Real Estate Authority of Jamaica (REAJ). Reporting under the Senior Director/Principal of the Real Estate Training Institute (RETI), the Senior Secretary provides administrative and secretarial support to keep the office running efficiently.

Key responsibilities

• Keep the Senior Director/Principal informed of commitments and schedules and follow up on them
• Process and route correspondence and documents to the right people
• Research, prioritise and follow up on escalated issues, including sensitive or confidential ones
• Conduct online and offline research at the request of the Senior Director/Principal and other senior officers
• Maintain confidential files and records, electronic and hard copy, in line with policy and professional standards
• Prepare RETI committee meeting minutes and track action items
• Provide transcription, scheduling and correspondence management, and manage calendars and diaries
• Act as a liaison between the office and internal divisions, and maintain office supplies

Required profile

• Diploma or associate degree in Business Administration
• Completed the Certified Administrative Professional course or passed the Secretarial Qualifying Examination
• 3 to 5 years of administrative experience
• Proficiency in Microsoft Office Suite
• Customer-focused, confidential, able to work independently and in a team, with strong ICT orientation

Required skills

• Microsoft Office Suite
• Dictation and transcribing
• Knowledge of statutes, legislation, regulations and public administration principles
• Office management and administrative procedures
• Research and statistical methods, and writing correspondence and reports

Applications with a résumé must be submitted by Friday, September 11, 2026, through the Real Estate Board's online application portal. Only shortlisted candidates will be contacted.