Records Archivist (PIDG/RIM 4)

About the role

The Records Archivist is responsible for assembling, cataloguing, preserving and managing the Treasury’s valuable collections of historical information, including records, documents, books and objects. The role supports the Information and Technology Division in maintaining the AGD’s Records Management System and ensuring compliance with statutory requirements.

Key responsibilities

• Develop and implement document management strategies, policies and procedures.
• Maintain and enhance electronic archives and databases, incorporating current storage technologies.
• Catalogue collections, create classification systems and prepare document descriptions for easy access.
• Preserve Treasury records by copying to various formats and managing retention and disposal schedules.
• Provide reference services, respond to public enquiries and train users on archival procedures.
• Ensure compliance with legislation, audit rules and the AGD’s Customer Service Charter.

Required profile

• Certificate/Diploma in Document/Records Management, Library Science or Archival Studies, or equivalent qualifications.
• At least two years of related experience (or seven years in a similar environment).
• Knowledge of relevant Acts and Regulations, including the Access to Information Act.

Required skills

• Document Management Systems
• Automated retention and disposal scheduling
• Electronic archiving and database creation
• Classification and cataloguing techniques
• Records preservation methods (film, videotape, digital formats)