Resources Management Associate

About the role

IOM, a UN-related organization focused on migration, is looking for a Resources Management Associate for its Kingston, Jamaica office. Reporting to the Resources Management Officer and under the supervision of the Head of Office, the post supports the Resources Management Unit in financial, procurement, human resources and other administrative activities. The position is a three-month contract with possible extension.

Key responsibilities

• Process and reconcile financial transactions and payments to staff and suppliers, keeping financial records in the IOM ERP system in line with IOM financial regulations.
• Assist in monitoring budget versus actuals for the Country Office's operations, review monthly payroll projectization results and review imprest accounts.
• Help close the Country Office monthly accounts and prepare budgets, accounting, financial, statistical and donor reports.
• Maintain a filing system for RMU documents and paid vouchers in PRISM, and keep the asset inventory up to date.
• Review travel authorizations, expense claims and supporting documents before reimbursement.
• Guide Country Office units on accounting and financial policies, and assist with procurement (quotations, evaluations, purchase requisitions, orders and service agreements).

Required profile

• University degree in Accounting, Commerce or Business Administration with three years of relevant experience, or a high school diploma with five years of experience.
• Professional certification as CA, CPA, CIMA or ACCA is an advantage.
• Experience in financial administration, budgeting, human resources, procurement and logistics; experience in an international organization is an advantage.
• Fluency in English (oral and written); working knowledge of another UN official language is desirable.
• National of a CSME Member State with a valid work permit, legally resident in the duty station and medically fit.

Required skills

• High level of computer literacy and experience with an ERP system.
• Knowledge of IPSAS is an advantage; knowledge of SAP is highly desirable.
• Ability to write clear reports and exercise sound judgment.