Resources Management Associate

About the role

The International Organization for Migration (IOM) is recruiting a Resources Management Associate in Kingston, Jamaica. Reporting to the Resources Management Officer and under the supervision of the Head of Office, the post manages the resources management functions of the Country Office in Kingston, working with Subregional and Regional units and Administrative Centres.

Key responsibilities

• Support the Resources Management Unit in financial, procurement, human resources and other administrative activities.
• Process and reconcile payments to staff and suppliers, and maintain financial records in the IOM ERP system in line with IOM financial regulations.
• Monitor budget versus actuals for the Country Office's operational activities and review monthly payroll projectization results.
• Review imprest accounts and safeguard cash, and assist in closing the monthly accounts.
• Help prepare budgets, accounting, financial, statistical and donor reports.
• Maintain the filing system and ensure documents and paid vouchers are filed in PRISM in order of entry.
• Check that travel authorizations, expense claims and supporting documents are complete before reimbursement.
• Advise Country Office units on accounting and financial policies and procedures.
• Keep the asset inventory up to date in line with IOM policy.
• Assist with procurement: quotations, evaluations, purchase requisitions, orders and service agreements.

Required profile

• University degree in Accounting, Commerce or Business Administration with three years of relevant experience, or a high school diploma with five years of experience.
• Chartered Accountant, CPA, CIMA or ACCA certification is an advantage.
• Experience in financial administration, budgeting, human resources, procurement and logistics.
• Fluency in English (oral and written) is required; knowledge of another UN official language is desirable.
• Candidates must be legally resident in the country of duty and hold a valid work permit; offers are subject to funding confirmation.

Required skills

• Experience with an Enterprise Resource Planning system.
• High computer literacy and ability to write clear reports.
• Knowledge of IPSAS is an advantage; knowledge of SAP is highly desirable.

This is a three-month contract with possible extension, subject to funding and performance.