Administrative Assistant

About the role

The International Seabed Authority seeks a proactive Administrative Assistant to support the Executive Office of the Secretary‑General in Kingston, Jamaica. You will ensure smooth day‑to‑day operations, manage confidential information, and facilitate high‑level meetings and visits.

Key responsibilities

• Provide comprehensive administrative support to the Executive Office, including scheduling, visitor management, and preparation of meeting materials.
• Handle incoming and outgoing correspondence, ensuring proper routing, tracking, and filing in line with institutional procedures.
• Maintain a structured electronic and physical records‑management system, guaranteeing confidentiality and easy retrieval.
• Coordinate protocol arrangements for official visits, courtesy calls, and high‑level delegations.
• Support mission planning and travel logistics for the Secretary‑General and senior staff, including preparation of briefing folders and post‑mission filing.

Required profile

• Professionalism: strong knowledge of UN administrative rules, ability to manage sensitive information, and commitment to gender equality.
• Teamwork: collaborative attitude, willingness to support colleagues, and ability to prioritize collective goals over personal preferences.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint