Procurement Assistant (Full‑time)

About the role

The International Seabed Authority is seeking a Procurement Assistant to support the Office of Administrative Services in Kingston, Jamaica. The role involves assisting requisitioning units throughout the full procurement cycle, from preparing solicitations to closing case files and processing payments.

Key responsibilities

• Review, record and prioritize purchasing requests, assist in preparing specifications, and propose cost‑saving product substitutions.
• Prepare tender documents (Invitations to Bids, Requests for Proposals, Requests for Quotation) based on terms of reference.
• Compile and analyse quotations to select suppliers offering the best value, quality and delivery terms.
• Negotiate terms and conditions of orders under guidance, finalize purchase orders and contracts for approval.
• Resolve discrepancies with delivered goods, process returns, and manage tax‑exemption letters.
• Maintain petty‑cash float, reconcile credit‑card statements, and keep internal procurement databases up to date.

Required profile

• At least a High School Diploma or equivalent; a first‑level university degree reduces required experience.
• Minimum seven years of progressively responsible procurement or supply‑chain experience (five years with a university degree).

Required skills

• Data analysis
• ERP systems
• Procurement software