Supply Chain Associate

About the role

IOM, a UN-related agency on migration, is recruiting a Supply Chain Associate in Kingston, Jamaica. Reporting to the National Supply Chain Officer and under the supervision of the Resources Management Officer, the post works with the Subregional Office, Regional Office and Administrative Centres. It covers procurement, vendor management, asset and fleet management, and supports junior SCM staff.

Key responsibilities

• Receive and consolidate procurement requisitions, verify completeness against the Purchase Authorisation Matrix and assist supervisors on complex purchases.
• Prepare tender documents, solicit bids, write bid summaries, support evaluation and confirm purchase orders and contracts with suppliers.
• Follow up on delivery of goods and services, review vendor invoices, prepare payment requests and coordinate payments with Finance.
• Maintain physical and electronic records of procurement documentation and draft periodic reports.
• Run market surveys to find new suppliers, evaluate them on quality, price and service, and track contract renewals.
• Manage office supplies, utilities and supply chain tasks for property, assets, warehousing, insurance, maintenance and transportation.
• Coordinate fleet operations: daily vehicle schedules, logbook monitoring and vehicle maintenance.
• Brief staff on procurement procedures and train and guide junior SCM staff.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with three years of relevant experience; or high school diploma with five years of experience.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Fluency in English (oral and written); working knowledge of another UN official language is an asset.
• Legal residence in the country of duty station and a valid work permit; only nationals of CSME Member States with a work permit are considered.
• Certification in procurement, logistics or supply chain management is an advantage.

Required skills

• High level of computer literacy.
• Clear reporting and excellent communication and negotiation skills.
• Ability to work with national and international institutions and to set realistic resource requirements.

The position is a three-month contract with possible extension, subject to funding and performance. Offers depend on funding confirmation and medical fitness.