Supply Chain Associate

About the role

IOM, a UN-related organization focused on migration, is hiring a Supply Chain Associate in Kingston, Jamaica. Reporting to the Resources Management Officer and the National Supply Chain Officer, and coordinating with the Subregional Office, Regional Office and Administrative Centres, the post covers procurement, supplier management, asset and fleet management and training of junior staff. The position is a three-month contract, possibly extended depending on funding and performance.

Key responsibilities

• Receive and consolidate procurement requisitions, verify completeness against the Purchase Authorisation Matrix and assist with complex, higher-value purchases.
• Prepare tender documents, solicit bids and quotations, write bid summaries, support evaluation and confirm terms with selected suppliers.
• Prepare purchase orders and contracts, monitor open requisitions and follow up on delivery, then review vendor invoices and coordinate payments with Finance.
• Maintain physical and electronic records of procurement documentation and retrieve and analyse system data for periodic reports.
• Conduct market surveys to find new suppliers, evaluate them on quality, price and service, and track contractual renewals.
• Monitor office supplies and utilities, and handle supply chain tasks for property, assets, warehousing, insurance, maintenance and transportation.
• Coordinate fleet operations: daily vehicle schedules, logbook monitoring and vehicle maintenance.
• Train and guide junior SCM staff, and advise office staff on procurement procedures.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with three years of relevant experience; or high school diploma with five years of experience.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Advantageous: experience with IOM/UN procurement and logistics rules, and in an international organisation.
• Fluency in English (oral and written); working knowledge of another UN official language is an asset.
• Legal residence in the country of duty station and a valid work permit are prerequisites.

Required skills

• High level of computer literacy.
• Ability to prepare clear, concise reports and to communicate and negotiate effectively.
• Teamwork, accountability, delivering results and managing and sharing knowledge.