Records Intern

About the role

Celebration Brands Limited, a joint venture between Red Stripe and Pepsi Cola Jamaica serving as a beverage distributor across Jamaica, is looking for a Records Intern. The intern supports the team in organizing, digitizing and tracking company documents, including scanning physical files, fulfilling file requests, updating tracking systems and coordinating document handovers across departments.

Key responsibilities

• Support the implementation and compliance of the Records Management Policy across all Distribution Centers, including retention schedules, monthly checklists and site visit reports.
• Digitize, index and securely archive physical records using SharePoint or other approved document management systems, prioritizing settlement documents from January to December 2025.
• Manage daily file requests, including retrieval, verification, handover and tracking, and prepare monthly reports on file requests, fulfillment rates, outstanding tickets and records management activities.
• Maintain accurate records of file movements, investigate missing documents, resolve discrepancies and escalate outstanding issues.
• Organize and maintain structured filing systems, including classification, inventory and reorganization of records in storage areas.
• Identify outdated records and support retention reviews and disposal activities in line with policy.
• Coordinate with Data Ambassadors and Distribution Center teams on document requests, transfers and records support.

Required profile

• Recently completed a degree or diploma in Records Management, Information Studies, Logistics and Supply Chain, Business Administration or a related field.
• Strong written and verbal communication skills.
• Comfortable working independently and with cross-functional teams.
• Willingness to travel to different distribution centers if required.

Working conditions include occasional exposure to a distribution center and warehouse environment, frequent to moderate walking, occasional exposure to forklifts and delivery trucks, and wearing of appropriate PPE. Only shortlisted candidates will be contacted.